Exhibitor & Sponsor Zone
This page is designed to facilitate your event preparations and help you make the most of your participation. Please do review each section carefully and don’t hesitate to contact us if needed.
Raw space clients
Engaging your standbuilder: request design quotes from the standbuilder of your choice.
Recommended: to broaden your options, obtain several design quotes on which to base your final selection. Contact us for a list of non-official standbuilders. Alternatively, the official Event Contractor will be appointed in June. Send the information below to potential standbuilders to enable them to revert with a design that fits as accurately as possible to your expectations.
- Floor plan highlighting your location (sent to you by your account manager)
- Venue construction regulations
- ITU design & construction regulations
- Your construction budget
- Your list of requirements – consider the following:
- Demo area indicating number of showcase pods/stands for your independent SMEs, start-ups, telcos etc.
- Meeting room
- Seminar area (e.g. for pitches/presentations)
- Lounge / hospitality area
- Storage (lockable)
- Furniture and accessories
- Audiovisual equipment
- Branding requirements
- Carpet colour (with/without raised platform)
- Walls (indicate on which sides of your rental space)
Note that utility services such as power, cleaning and water can be ordered via the Online Technical Manual available at the end of June.
Submission of stand plans for approval
All raw space stand plans must be approved by ITU’s appointed contractor in collaboration with the Venue by a deadline to be posted here by the end June. Guidelines, construction regulations, the Deposit Against Damages Form and the Contractor Registration Form will be available at the end of June in the Online Technical Manual for exhibitors and their contractors.
Turnkey client guidelines
Once appointed in June, the official turnkey provider will send a layout proposal to each turnkey client, with specifications for any branding requirements. The deadline to revert to the turnkey provider with final requirements will be posted here by the end of June.
In case of non-compliance by the Exhibitor with such deadline, neither ITU, nor the contractor nor any other third party shall be responsible for any elements of the requirements which are not provided and a default solution shall be installed in lieu of such elements and/or requirements. Customization of any elements not included in the Contract Annex A must be discussed directly with the contractor; and additional expenses of customization are to be born entirely by the Exhibitor and paid directly to the contractor.
Note that any additional goods/services (e.g. plants, extra AV, furniture or furnishings, as well as catering, security etc.) can be ordered via the Online Technical Manual available at the end of June.
Online Technical Manual & ordering
Available at the end of June, the Online Technical Manual contains all necessary information to assist your smooth set-up and a successful event, including stand plan submission guidelines, regulations, key dates and deadlines, useful contacts, freight instructions, as well as order forms for furniture, electrical items, audio-visual equipment, plants etc.
Key dates & deadlines
Available by the end of June, providing you with all important timelines in one document to assist with your preparations.
Contacts: organizer, venue & official service providers
Tel: +41 (022) 730 6161
Operations, logistics, site visits
Tel: +41 (022) 730 6341/6127
Tel: +41 (022) 730 5063
45 Bram Fisher Road, Durban, 4001
PO Box 155, Durban, 4000
Venue & exhibition plans
More information on Durban ICC and the venue layout will be available by the end of June.
Access pass registration
- Opens in June. All participants must be registered for a valid Event access pass. Exhibitor/Sponsor focal points are therefore kindly requested to add firstname.lastname@example.org to their contacts to ensure receipt of important information concerning their access pass quotas including their user account for administering codes for their onsite personnel. Once individuals have registered, they will receive a Confirmation of Registration by email for onsite badge pick-up. Registering staff or guests on their behalf is not encouraged, as everyone must accept the terms and conditions which include reference to the sharing of personal information.
- Exhibitors requiring hall access prior to the opening of onsite registration: may be done through a Contractor pass which can be ordered via the Online Technical Manual available at the end of June.
- Your discount on additional access passes: 10% discount applies (Exhibition Pass excluded) for purchase of 5 passes or more until 5 September 2018 (23h59 CET) after registration has opened in June 2018.
- Upgrades: possible for greater access to additional Forum and networking opportunities – pass holders will be charged the difference in value. Contact email@example.com
- Queries regarding quotas: indicated in Exhibitor/Sponsor contract – contact us if needed.
Engage an audience and make sure you take advantage of the many opportunities available to get real value from your participation by promoting your stand, activities, the event and your presence before, during and after the event.
You are particularly encouraged to use the following elements of the Marketing Toolkit to promote your presence to both existing and prospective clients:
- Web banner: upload to your homepage or dedicated ITU Telecom World 2018 microsite
- Guest e-invitation: for your own mailings to make sure your existing and prospective clients know how to find you and what you’re up to at the event. Don’t forget to embed a code to one of your complimentary Exhibition passes from your user account (available at the end of June).
- Event logo: for inclusion in all elements of your participation’s promotional campaign.
- Social media: post promotional blurbs and relevant content on your social media pages.
Office/Hospitality Suite rental
Add further value to your onsite experience by booking a fully-equipped office or hospitality suite – find out more here or contact us for details and the booking form. Exhibitors and Sponsors are entitled to a 10% discount on standard rates. Available on a first-come first-served basis.
Extend your presence beyond the exhibition through one of our exceptional sponsorship opportunities to engage with our highly influential audience.
View our Sponsorship Brochure for all options and contact us for a proposal that matches your event interests and objectives.
Venue advertising opportunities
Make the most of the global spotlight on your company, organization or country at ITU Telecom World 2018 by advertising your brand, messaging or strategy in front of our influential international audience at the state-of-the-art Durban ICC venue. Contact us for more details on opportunities including entrance banners and digital screens – and make your presence at ITU Telecom World 2018 really count.
Contact facilitation service
Our Contact Facilitation Service can help you to benefit fully from the valuable networking opportunities our high-profile international audience offers. If you have difficulty in contacting an event participant in the app, simply send an email to firstname.lastname@example.org, providing the name of the participant or delegation you would like to get in touch with and a brief description of the meeting topic. We will do our best to connect you directly and assist in renting a meeting room as necessary.
Business matchmaking service
Target the connections that matter to you at ITU Telecom World 2018 with our professional B2B and B2G matchmaking service, making networking with key industry decision-takers and policy-makers direct and simple. All companies or organizations exhibiting, sponsoring or taking part as a national delegation at the Event may make use of the service. More details will be available here soon.
Exhibitors & sponsors online visibility
Stand details, company information and contacts for exhibitors, partners and sponsors at ITU Telecom World 2018 will be available on the event website from June and in the event app from August.
Please fill in the form to submit your organization’s participation profile to highlight your presence and drive traffic to your stand.
Make sure you engage with your audience by including details on what attendees can do, see, discuss and find out about on your stand. Include contact details and the option to set up a meeting with your representative on the stand.
ITU Telecom World Awards
The ITU Telecom World 2018 Awards recognizing innovative ICT solutions with social impact will be presented in a range of categories at the event. Applications are now open and you are encouraged to apply to gain UN recognition, global visibility and great partnership and business opportunities. See the Awards webpage for more details.
Event mobile app
Make the most of the event app, available in August, as a powerful promotional tool and very popular opportunity to network and interact with other participants before, during and after the event. You can use the app to post details, information and images on your event preparation, presence and projects, as well as updating your status, uploading photos, commenting on and reviewing forum sessions or the exhibition experience. The app is also the perfect way to contact other participants directly, search speakers, sessions, sponsors and exhibitors or explore the full event calendar.
Promoting your presence
Make the most of the powerful international audience at ITU Telecom World 2018. Our Marketing Communications team would love to hear your plans, news and announcements. As a first step, define what you would like to highlight at our event. This could be, for example, new elements of your national ICT plan, product launches, National Pavilion SME pitching sessions, a major new business contract or media materials you would like to share with an international audience.
Our PR team for ITU Telecom World 2018 (email@example.com) can then provide advice on how to maximize your media presence before and during the event, including help in distributing press releases, registering a press officer accompanying your delegation, and organizing a press conference onsite at the event.
In addition, PR manager Lucy George (firstname.lastname@example.org) can find opportunities for interviews and articles if you have spokespeople available before or during the event.
Html promotion: Where possible, we would be delighted to highlight any exciting news and announcements you are planning in one of our pre-event htmls, so please do let us know if you have any news you plan to announce the event at email@example.com. Key news and announcements are also covered each day during the event in our Daily Highlights (please note ITU reserves final rights on html content). Contact us about sponsorship and advertising opportunities for greater visibility in our event promotions!
Social media: Tweet about your participation at ITU Telecom World 2018 before, during and after the event. Build excitement about who will be attending from your organization, what they will be talking about or what highlights can be seen on your stand. Use the #ITUWORLD when talking about the event – and mention @ITU to reach a bigger audience. Or you can share your news via your LinkedIn pages, and follow our LinkedIn event showcase page on LinkedIn for the latest updates, likes and comments. On Facebook, follow @ITU to get the latest news and updates from ITU and ITU Telecom World, and spread the word on your own pages.
Blog: As an additional tool to highlight your presence at ITU Telecom World 2018 your country/organization and its technologies, innovations and partnership opportunities, send us a guest blog to be posted on the event website and promoted across our social media platforms. This is a high-profile opportunity to debate topics relevant to the event and your participation from your perspective, outlining your agenda and what you hope to achieve. For more details on publishing your blog, please contact firstname.lastname@example.org.
Onsite promotion: Plan activities during the four days of ITU Telecom World 2018 to extend the benefits of your participation:
- Our daily What’s On Tomorrow mail is sent out to all delegates the evening before each day. Contact us to let us know key times, dates and activities and we’ll do our best to ensure your activity gets covered to help build awareness and drive traffic to your stand.
- An Executive Interview with your Minister or CEO is the ideal platform to bring your key message to event delegates, filmed by ITU’s onsite videographer and shared over ITU’s YouTube channel. Contact us to find out more
- Hold a contract or signing ceremony, with international visibility and a great photo opportunity in our specially-constructed onsite area. Our onsite PR team are on hand to advise and help guide media to the ceremony.
When planning your post-event reports or other follow-up to your network, make use of our valuable range of resources available immediately after the event. The following documents from ITU Telecom World 2017 will give you an idea of what to expect from us:
This section lets you know when various information will be available. You will be alerted at each stage by your account manager, but you can also click on each item to learn more now.
A range of different category hotels and booking details will be published on our Durban webpage
Information to guide you with your visa applications (if required) will be published on our Durban webpage
Access Pass Registration
Focal point: to administer the access pass quotas listed in your contract, kindly provide the contact details of the person who should receive the Access Passes Group Account. Our system allows only one focal point, who should immediately add email@example.com to their contacts to ensure receipt of important information concerning access pass registration.
Online Technical Manual
Contains useful contacts, venue/hall plans, freight info, regulations, key dates & deadlines, and the link to place orders for goods and services you may require.
Official onsite Freight Handling Agent
You may use the freight agent of your choice to transfer goods to the event venue; however, upon arrival onsite freight will be handled exclusively by the official onsite freight handling agent. Freight instructions will be provided in the Online Technical Manual available at the end of June.
Official Event Contractor
You may choose the standbuilder of your choice, or our Official Event Contractor. Using our contractor gives you the advantage that you will not be required to submit stand plans for approval, or to provide a deposit against damages.
Tips on selecting a standbuilder are available in the Stand Plans section above.
Official Turnkey/Workstation Provider
A layout proposal will be sent to you according to the provisions in your contract, with specifications for any branding requirements.
Invite your guests
Registration codes enabling your guests to benefit from a complimentary Exhibition Pass will be listed in your Access Passes Group Account around the end of June.
For fully searchable details of the event programme, speakers, sessions, showcases and exhibitors wherever you are, as well as the opportunity to network and interact with other participants before, during and after the event itself.
Arrival On-site Guidelines
To ensure your smooth arrival.